Free
Invoice to MYOB Converter

Convert a PDF invoice to a MYOB purchase without manual data entry

MYOB AccountRight can import a batch of supplier purchases from a CSV, but it does not read the PDF for you. The slow part is still building that CSV by hand - opening each invoice and typing the supplier, date, and every line into MYOB's columns, then checking it back against the document.

This converter does that step for you. Drop a supplier invoice in and the AI reads it the way a bookkeeper would, returning the supplier, supplier invoice number, date, and a full line-item breakdown - already arranged in MYOB's service-purchase layout and ready to download. There are no templates to build; it adapts to each supplier's invoice. It handles born-digital PDFs and, through OCR, scanned documents and photos of paper invoices.

What is the MYOB AccountRight import format?

MYOB AccountRight imports purchases through File → Import and Export Assistant, which accepts a CSV (or tab-delimited) file and walks you through matching your columns to MYOB's fields. What matters:

• Service purchase, one row per line item. Each line on the invoice is its own row, with the supplier and purchase details repeated so MYOB groups them into one purchase.
• Column mapping, not fixed headers. The Import Assistant shows a field-matching step, so the exact header text is not load-bearing. This converter uses MYOB's own field names (Co./Last Name, Purchase No., Date, Supplier Invoice No., Description, Account No., Amount, Tax Code).
• Account No. and Amount are required. Amount is filled from the line total; Account No. is left blank for you to map.
• Supplier card must exist. MYOB matches Co./Last Name (or a Card ID) to a supplier already in your company file.
• Purchase No. left blank. MYOB auto-numbers purchases on import.
• Date format is chosen in the Import Assistant; the file uses YYYY-MM-DD.

MYOB Business vs MYOB AccountRight

This converter targets MYOB AccountRight, the desktop and server product with the Import and Export Assistant.

MYOB Business (the online product, formerly Essentials) has no native bill or purchase CSV import. It offers In Tray with OCR and an API, but not a CSV import path. If you are on MYOB Business, use the BillBjorn integration to bring invoice data in - it connects directly and does not need a CSV.

What's in the MYOB CSV

One row per line item, supplier and purchase details repeated on each row.

Fields that do not appear on the document are left blank rather than guessed.

How the MYOB purchase import fits an accounting workflow

• Batch purchase entry. Collect supplier invoices as they arrive and import them together instead of keying each purchase into MYOB.
• Mapping on import. The Import Assistant lets you set the account and tax code as you match fields, then reports what imported and what was skipped.
• Supplier cards. Each row must resolve to an existing supplier card, which keeps your card file clean.
• Payables. Imported purchases flow into Purchases and Pay Bills for scheduling and payment.
• GST / tax. The Tax Code you map drives MYOB's activity statement; the converter leaves it open so you apply your own codes.
• Document trail. Keep the source PDF filed alongside, since an imported purchase does not carry the attachment.

Importing the file into MYOB AccountRight

1. In AccountRight, go to File → Import and Export Assistant.
2. Choose Import data, then Purchases, and select the Service layout.
3. Pick the CSV from this converter, set the file format (comma-separated) and date format.
4. Match each column to a MYOB field, and set the account and tax code.
5. Choose how to handle records that do not match, then run the import and check the log.

Make sure every supplier name matches a supplier card in your company file before you start.

You set these during import, not in the file:

MYOB CSV, generic CSV, or a direct integration?

For a plain export to open in a spreadsheet, use the invoice to CSV or invoice to Excel converter instead.

Works with scanned invoices and photos

You do not need a born-digital PDF. The converter accepts:

• PDF invoices, including multi-page PDFs
• Scans saved as PNG or JPG
• Photos of a paper invoice or receipt taken on a phone

Files up to 5 MB are supported, one at a time.

From a CSV import to a direct MYOB integration

Importing a CSV is fine for the occasional batch. If you process supplier invoices for MYOB every week - matching supplier cards and mapping accounts each time - the round trip becomes the bottleneck. And on MYOB Business there is no CSV import at all.

BillBjorn removes it. It captures invoices straight from your inbox or a watched folder, extracts the same data, applies your coding rules, and creates the purchase in MYOB directly - on AccountRight or MYOB Business, with the original file attached. See the pricing page for plans.

Try BillBjorn with MYOB free for 30 days

No credit card required. Connect your MYOB company file and process your first purchases in minutes.

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Frequently asked questions

Common questions about converting invoices for MYOB. For anything else, see our knowledge base.

• Is the invoice to MYOB converter free?

  Yes. You can convert a supplier invoice into a MYOB AccountRight purchase-import CSV for free with no account and no credit card. It is limited to one invoice at a time.

• How do I convert a PDF invoice into a MYOB purchase?

  Upload the PDF into the converter on this page. The AI extracts the supplier, invoice number, date, and line items into MYOB's service-purchase layout and gives you a CSV. In AccountRight, use File, Import and Export Assistant to import it. It does not post to MYOB automatically.

• What columns are in the MYOB CSV file?

  Co./Last Name, Purchase No., Date, Supplier Invoice No., Description, Account No., Amount, and Tax Code, with one row per line item. You map these to MYOB's fields in the Import Assistant.

• Does this work with MYOB Business or only AccountRight?

  The CSV is for MYOB AccountRight, which has a built-in Import and Export Assistant for purchases. MYOB Business (the online product) has no native bill or purchase CSV import - on that product, connect BillBjorn for direct sync instead.

• Why are the Account No. and Tax Code columns blank?

  The expense account and tax code are specific to your MYOB company file, which an anonymous tool cannot know. You set them during the import, or fill the columns in the CSV first.

• Do I need the supplier set up in MYOB first?

  Yes. AccountRight matches the Co./Last Name (or a Card ID) to an existing supplier card. Create the supplier in MYOB before importing, or the rows will not match.

• Can I convert a scanned invoice or a photo for MYOB?

  Yes. The converter accepts PDF, PNG, and JPG, and uses OCR, so photographed and scanned invoices work as well as digital PDFs.

• Is my invoice data kept private?

  The tool is anonymous - there is no account and nothing is saved to a profile. Uploaded files are automatically deleted after 24 hours.

• Can I convert multiple invoices at once?

  Not with the free tool - it handles one invoice at a time. BillBjorn processes invoices in bulk from email or a watched folder and creates the purchases in MYOB directly.